Smart Alliance – Innovation Technology Cluster is looking for an Executive Office Manager

Smart Alliance – Innovation Technology Cluster is looking for an Executive Office Manager

Smart Alliance – Innovation Technology Cluster is the biggest Romanian ICT companies non-profit association that aims to become the leader in innovation in SEE. We are a cluster of 25 companies with over 42 mil. euro in turnover last year, and we proudly represent the leaders more than 10 niches. This position is open for an open-minded challenger of the status-quo and has a desire to help create meaningful projects that are the stepping stone for our members to go international.

We want you to be agile and have a true learning capability, as this position is just the beginning of a true journey. We want you to become your best version, so we will bring forth challenges that will help you develop.


Job brief

Smart Alliance Innovation Technology Cluster is looking for a competent Executive Office Manager to provide administrative support and personalized secretarial in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.


  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating to conferences.
  • Contributes to team effort by accomplishing related results as needed.
  • Acting as the administrative point of contact between the executive team, members and partners of Smart Alliance Cluster and internal/external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence, maintain diary, arrange meetings and appointments and provide reminders; make travel arrangements
  • Produce reports, presentations and briefs
  • Being support in organizing events including press conferences, exhibitions, summit, open days and press tours;
  • Maintaining and updating information on the organisation’s website and social media
  • Maintain documentation management system (hard copy and online)
  • Use the billing application and coordinates primary accounting activities


  • Full comprehension of office management systems and procedures
  • Nice to have experience as an administrative assistant or in other secretarial position
  • Good computer skills (Microsoft Office, email management etc.)
  • Good command of the English language
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • High School degree; additional qualification as personal assistant would be considered an advantage

Benefits for applicants

  • Attractive salary
  • Helpful and friendly environment to help the assistant develop his/her skills and gain substantial working experience.
  • Opportunity to add substance and new skills to your CV; Opportunity to grow professionally

How to apply
Please send your CV by 15th December 2018 to

The Executive Office Manager will work closely and report to the CEO of Smart Alliance Cluster.


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